now taking clients
Custom software that does your team's busywork.
small tools that take over the invoices, quotes, requests and reports your team still does by hand. fixed price, live in weeks.
pick a task
every invoice keyed by hand into two systems.
5 hrs / week back
entered once and synced. odd ones flagged for a look.
every invoice keyed by hand into two systems.
5 hrs / week back
entered once and synced. odd ones flagged for a look.
illustrative hours, typical for a small team.
how it works
three steps. no big project.
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01
tell me the task that eats your week.
a 30 minute call. you show me the copy, paste and chase; I ask a lot of questions.
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02
I build a small tool that does it.
in weeks, not quarters. fixed price, agreed before any work starts.
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03
it runs. you own it.
your accounts, your data, your code. I stay on call if you want me to.
machines in daily use
four kinds of tool, already built and running.
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document collection portal
people upload their own files to one link; reminders go out before anything expires. the same machine fits a staffing agency collecting I-9s, a contractor collecting subcontractor insurance certificates, a clinic collecting intake forms.
approx. hours of chasing a week down to a few minutes of review.
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request portal
customers or owners submit and track requests in one place, and each one lands in your task system with the details already filled in.
approx. fewer "any update?" calls; nothing lost between inboxes.
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live operations dashboard
the numbers and alerts from every system in one view. replaces the weekly report someone builds by hand.
approx. half a day a week of report building, gone.
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field app
photos, lookups and voice notes from the job site, filed to the right place before the truck leaves.
approx. site notes filed the same day, not at the end of the week.
ways to start
fixed prices. start small.
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AU-1
automation audit
from $1,500
1 to 2 weeks. a ranked roadmap of what to automate first. the fee is credited toward a build.
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QW-2
quick win sprint
from $4,000
one automation, live in about 2 weeks.
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CB-4
custom build
from $15,000
a portal, app or dashboard in 4 to 8 weeks.
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CP-12
care plan
from $500/month
hosting, monitoring and fixes. month to month, cancel any time.
about
I'm Chris Gachot.
Twenty years making technology quietly do its job: audio engineer, then IT and security leader at two startups, one through a $2.1B NYSE listing, now head of technology for a private property management firm.
Small Machines is me building the tools I've built for those teams, for yours. You talk to the person who builds it.
tell me the task that eats your week.
a free 30 minute call, or a short note. I reply within one business day.